Job Description & Responsibilities
Data entry clerks are responsible for keeping a company’s information updated and orderly. Some of their responsibilities include:
- Entering customer and account information into a computer program
- Organizing and sorting files to be entered
- Reporting deficiencies or discrepancies with the available information
- Reviewing data for outdated information
- Backing up data to secure vital information
- Maintaining security by keeping information confidential
While many data entry positions do not require a formal degree, certain skills are required to be able to complete the job. If you have no experience, assure potential employers that you do have these skills in your data entry cover letter. Employers want to see proof that you possess the following skills as they read your data entry cover letter:
- Typing speed: You need to be a proficient keyboardist for this job.
- Computer literacy: Familiarity with excel and word will allow you to complete your assignments easily.
- Attention to detail: You will be transcribing mountains of numbers and letters every day, and one small mistake could end up costing the company thousands of dollars. Naturally, they are looking for people who double-check everything to make sure every little detail is spot on.
Data Entry Cover Letter
When applying for a data entry position, be sure your cover letter is flawless. The job is all about attention to detail, so your data entry cover letter should have perfect formatting, no typos or grammatical errors, and should be written in a concise, business-like style. Review the data entry cover letter sample to see what a winning data entry cover letter looks like. Most entry-level data entry positions pay between $10 and $15 per hour. However, positions that require security clearance pay $20 per hour and more. Jobs that place you in possession of sensitive information, like government offices, will pay more because you need an impeccable record to be considered for employment.
Create a Cover letter Like This
Data Entry Cover Letter Sample 1:
I’d like to apply for the data entry position you currently have advertised on your website. With nine years of experience in both legal and medical settings, I believe I’m more than qualified to join the team at Enterprise Inc.
I graduated from the University of North Dakota in 2003 with a bachelor’s degree in library science. My original ambition was to become a librarian, but then I was offered a job in legal administration immediately post-graduation, and I haven’t looked back since.
I started my data entry career on an “as-needed” basis at Rumsfield, Hastings and Linderman, with my primary duties being filing, faxing and tending to their documents and spreadsheets. When I proved the most adept at data entry, however, I later moved to the Methodist Health Group as a full-time data entry clerk. It was there I learned how to manage files, check security protocols and back up my work to both internal and external databases.
As for my other skills, I can type 100kpm and use a variety of computer software, including CRM and ERP. I’m extremely detail-orientated and can spot documentation errors from a mile away. I also have strong management abilities; I currently oversee three junior data clerks and check their daily inputs in addition to my own.
You said in your job listing that you’re looking for a self-starter who doesn’t need an extensive training period. As I’ve already explained, I’m an independent worker who’s navigated the clerical world with ease. I won’t require anyone to hold my hand at Enterprise Inc. Put me in front of a computer and I’ll figure it out.
You also said you’d like someone eager for new opportunities. As an avid scholar of administrative sciences, I’ve attended Microsoft Excel training courses in San Fransisco and data entry workshops in Santa Clara. Should you like me to attend any other seminars or even gain official certification as a data entry clerk, I’d be more than willing to meet those demands.
All in all, I believe I’m a strong candidate with a good working history who will be a valuable asset to your company. I have experience; I have skill; I have confidence. Your company and I would mutually benefit from my employment.
I can be reached by the attached phone number or email if you’d like to arrange an interview or even just to discuss my qualifications in more detail. Thank you for your time, and I hope to hear from you soon.
Data Entry Cover Letter Sample 2:
I’d like to express my interest in the open data entry position. With a Data Entry Clerk Certificate (DECC) and six years of experience in administrative work, I believe I would be an excellent addition to the team at your company.
I obtained a degree in administrative management from the University of Florida in 2010, also interning at ImagineX Corporation during my senior year. I was offered a job after graduation and have been there ever since, completing my DECC as part of their training program in 2011.
You said in your ad that you’re looking for someone experienced in data entry and electronic record-keeping. Again, I have six years of experience as an office administrator, and I also gained my DECC after an eight-week course that covered everything from spreadsheets to taking meeting minutes.
In that respect, I also meet your requirement of “good with computers.” I’m familiar with a variety of data entry software, and I’m comfortable operating both Windows and Macs. No matter what kind of computers you use, I’m ready to hit the ground running.
I also have exemplary customer service skills that might be of use. I don’t know if your data clerks have contact with the general public, but as someone who regularly answered phones and fielded calls from vendors, insurers and other support staff in my old position, I have the skills necessary to be an excellent “face” for your brand.
Data entry is both my career and my passion. I started my first job working 20 hours a week and typing some 70 words per minute; I now work 50+ hours a week and can type more than 120wmp. This is the only career I’ve ever considered and the only job I ever want to have. I’ve refined my skills to near-perfection, and I’m eager to use them in service of your company.
I’ve attached my resume for your consideration, but I’d love the opportunity to discuss my qualifications with you in person. Thank you for your time, and I look forward to hearing from you.
Data Entry Cover Letter Sample 3:
I know what it takes to be an efficient employee for a busy and successful organization. In my past experience, as an Administrative Coordinator, I helped maintain very important aspects of many projects, handling multiple tasks such as keeping confidential records of client information, paying attention to detail in providing error free data entry, customer service calls, claims processing, appointment setting, confidential letter preparation, and timely ongoing communications with the customer.
My career thus far in data entry is extensive, as you see on my resume. I have enjoyed a reputation as an efficient data entry administrator and have a knack for immediately establishing a good rapport with prestigious clientele, as well as senior management.
My current experience is as follows:
- Responsible for oversight, managing and organizing of data entry for multiple client programs, as well as quality checks of work entered
- Provide day-to-day supervision of data entry on non-medical information specialist/customer service representatives.
- Created and implemented Quality Control checklist forms for internal departmental use for standard procedure of Client projects
- Report changes to client on multiple programs
- Perform additional QC tasks related to data and voice recordings
- Process daily mail, prepare PowerPoint presentations, prepare and process departmental and managerial spreadsheets, and send out FedEx reports to customers and clients as needed.
I believe I am a perfect fit for this position and look forward to discussing with you how my talents, professionalism, and enthusiasm will add value to your operation. Thank you for your consideration, and I look forward to speaking with you soon.